How to Write a Professional Quotation in Saudi Arabia 2026 - Complete Guide

Your quotation is often the first serious document a potential client sees from your business. A well-crafted quote can close a deal — a sloppy one can lose it. Here's how to write quotes that convert.

What is a Quotation?

A quotation (or quote) is a formal offer detailing the products or services you'll provide and the prices you'll charge. Unlike an invoice, a quote is non-binding until accepted — but it sets expectations and creates commercial trust.

Essential Components of a Professional Quote

1. Header: Your company name, logo, tax number, address, and contact.
2. Client info: Name, contact person, address.
3. Quote number: Sequential (Q-2026-001, Q-2026-002).
4. Issue date and validity: Typically 15-30 days.
5. Line items: Description, quantity, unit price, subtotal.
6. Subtotal, VAT (15%), and grand total.
7. Terms: Payment terms, delivery timeline, cancellation policy.
8. Signature line (optional but professional).

Common Mistakes to Avoid

• Missing VAT breakdown — clients need to see the tax.
• No expiration date — leaves your pricing open indefinitely.
• Vague descriptions — write "Website design (10 pages, mobile responsive)" not "web work."
• Forgetting delivery timeline.
• No terms and conditions for changes or cancellations.

Pricing Strategy in Quotes

How you present prices affects perception:

• Bundle pricing: "Complete package: 5,000 SAR" beats itemized items that add up to the same.
• Tiered options: Basic / Standard / Premium — gives clients a comparison anchor.
• Show VAT clearly: "Subtotal 4,347 + VAT 653 = Total 5,000 SAR"

Language and Tone

Professional but human. Avoid legalese unless necessary. Use active voice: "We deliver in 7 business days" instead of "Delivery shall be made within 7 business days."

Follow-Up Strategy

Studies show that 80% of deals require 5+ follow-ups. After sending a quote:

1. Confirm receipt within 24 hours.
2. Follow up on day 3.
3. Check in on day 7 with additional value (case study, testimonial).
4. Final follow-up before quote expires.

Free Quote Generator

Skip the formatting — use our free Quotation Generator. Enter details, get a PDF ready to send.

Beyond Templates: Manage All Your Quotes

Daqiq tracks all your quotes, converts accepted ones to invoices in one click, and shows you win rates by client, product, and salesperson.